SEAC 2012
69TH ANNUAL MEETING

Important Announcement

LSU revised its previous football schedule and now has a home football game scheduled for Saturday, November 10. It is highly likely that rooms not booked by SEAC attendees will be taken by out-of-town football fans. SEAC is currently negotiating with several nearby hotels to provide overflow accommodations. However, room availability and rates for those hotels have not been completely finalized. If you wish to stay at the conference hotel, you will need to act quickly. DON’T DELAY, BOOK TODAY!!

Hotel

The Hilton Baton Rouge Capitol Center overlooks the Mississippi River on Lafayette St. in downtown Baton Rouge. It is within walking distance of several restaurants, bars, and local historical attractions, and only a few minutes from other eateries within the city and near the LSU campus. The flat rate for a standard single- or double-occupancy guest room is $145.00/night, plus tax, with rates of $155/night for a triple-occupancy room and $165/night for quadruple-occupancy room. Room rates are guaranteed through October 8, 2012; after that, reservations will be accepted based on availability and at the hotel’s prevailing rates. You may book online through the following registration link:

You also may call the hotel directly at (225) 906-5756. Reference the group code SAC when making your reservation.

Conference Registration

The last day for advanced conference registration is October 24, 2012. After that date, you must register on-site by cash or check only. Cancellations must be received by October 24th for a refund, minus 10% processing charge. No refunds will be made after October 24th. Registration rates are as follows:

Program: Papers, Posters, and Symposia

The deadline for submitting abstracts for papers, posters, and symposia is August 31, 2012. Abstracts may be submitted as Contributed Papers, Contributed Posters, Symposium Papers, and Symposium Posters. Symposium organizers must also submit abstracts for sessions and list all participants. Individuals participating in symposia must submit abstracts independently of organizers, indicating the symposium in which they are participating. All abstracts are limited to 100 words. Half-day symposia are limited to 11 papers, including discussants; full-day symposia (in two parts) are limited to 22 papers, including discussants. The size of Poster Symposia is negotiable. Members with ideas for alternative session formats should contact the Program Chair (Dr. Rebecca Saunders: rsaunde@lsu.edu or 225-578-6562) prior to August 31, 2012, to discuss details.

Paper presentations are limited to 20 minutes. A digital projector, screen, and laser pointer will be provided in each room. Symposia organizers and session chairs will be responsible for supplying a laptop computer loaded with Microsoft Office PowerPoint software. Requests for other types of audio-visual equipment should be directed to the Program Chair no later than one month in advance of the meeting. Poster sessions will run approximately 4 hours each. Poster size should not exceed 4 x 8 ft.

Student Paper Competition

Students are encouraged to enter their SEAC paper in the 2012 Student Paper Competition. The purpose of the competition is to foster student participation in the annual meeting. The prize for first place consists of books on southeastern archaeology to be awarded at the meeting. The prize for second place consists of a Lifetime membership in SEAC and back issues of the conference’s journal Southeastern Archaeology.

Student Volunteers

A limited number of student volunteer positions are available. For working 8 hours, registration costs will be reimbursed. Volunteers will assist with registration and/or provide technical assistance during sessions. Volunteer positions are available on a first-request basis. To volunteer, contact the Program Chair.

Book Room

Please contact the Arrangements Chair (Rich Weinstein: rweinstein@coastalenv.com or 225-383-7455) at least two weeks in advance of the conference to reserve a table (or tables) for display in the book room.

Special Events

The usual Thursday-evening reception will be held at a nearby downtown venue (likely the Louisiana State Museum) with plenty of food and drink. The Friday-night dance will be held in the in the hotel’s ballroom, again with plenty to drink. Other special events are still in the planning stages, but include a reception by the Student Affairs Committee and Saturday afternoon field excursions.

Travel

If driving, Baton Rouge can be reached via I-10 from either the east or the west, or I-55 or U.S. 61 for members coming from the north. The Hilton offers overnight valet parking at $19/day and non-overnight valet parking at $9/day. There is also a public parking garage within a few blocks of the hotel.

For those flying, Baton Rouge Metropolitan Airport is located about 8 miles (15 minutes) north of downtown and is served by several major airlines, including Delta, American, Continental, and US Airways. The Hilton provides free shuttle service between the airport and the hotel, plus free transportation within a 5-mile radius of the hotel.